GHL X Wordpress Integration
Learning Management System Workflow
Client Challenge: Our client was struggling with connecting their LearnDash LMS with user communications. With over 1,400 users taking medical education courses, manually tracking progress and sending appropriate emails was becoming impossible. Testers couldn't easily report issues to developers, and users weren't receiving timely notifications about their learning journey.
Our Solution: We built a seamless connection between WordPress (LearnDash) and GoHighLevel CRM using Zapier, Uncanny Automator, and Gravity Forms. This integration creates sophisticated automation workflows that track each user through their learning journey and deliver perfectly timed, personalized communications.
Figure 1: GoHighLevel workflow automation showing how contact creation triggers personalized email sequences
What This Solved:
No more manual tracking across disconnected systems
Communication that matches exactly where users are in their learning journey
Automatic recognition when users complete lessons or courses
Personalized course recommendations based on user interests and behavior
Special handling for event-specific courses with different requirements
Customizations
Scenario 1: Smart User Journey Automation
We built intelligent workflows that follow users through their entire learning experience:
Automatically creates tasks when new users sign up
Sends personalized welcome sequences based on user interests
Delivers timely reminders when users start but don't complete courses
Celebrates progress milestones with achievement recognition
Adjusts the flow for special event-based courses
Figure 2: GoHighLevel pipeline view showing the various medical education courses being tracked
Scenario 2: Progress Tracking & Conversion Optimization
The system precisely tracks user progress and engagement:
Monitors user journey stages (Enrolled → Lesson Completed → Course Completed)
Tracks monetary value at each stage for ROI measurement
Creates dynamic opportunity pipelines based on course progress
Provides real-time analytics on completion rates and engagement
Figure 3: Opportunity tracking dashboard showing progression stages with associated values
Scenario 3: Intelligent Communication System
We implemented a sophisticated messaging system:
Custom email templates with professional, on-brand design
Dynamic content that changes based on user activity and course progress
Automatically detects when lessons are completed and sends appropriate follow-ups
Conditional logic that sends different communications based on user actions
Figure 4: Custom email template with dynamic content for personalized course recommendations
Scenario 4: Analytics & Reporting Dashboard
The system provides comprehensive visibility into user behavior:
Real-time metrics on enrollment, completion, and conversion
Financial tracking of course value through the pipeline
Visual representation of the user journey funnel
Automated task management for the education team
Figure 5: Analytics dashboard showing key metrics on user progression and value
Technical Implementation
The integration required sophisticated workflow automation:
Course-specific triggers based on LearnDash actions
Conditional logic paths for different user behaviors
Wait timers for perfectly timed follow-up communications
Multi-stage progression tracking with branching paths
Figure 6: Advanced workflow automation for specific course tracking showing conditional logic paths
Through this integration, our client transformed their educational offering from a disconnected set of courses into a cohesive, personalized learning journey. Users now receive exactly the right guidance at the right time, leading to higher completion rates, better educational outcomes, and significantly improved user satisfaction.
